Records Management, a division of the Department of the Municipal Clerk, is responsible for ensuring the City of Jackson’s compliance with all applicable state and federal laws governing the retention, preservation, and lawful destruction of public records. The division oversees the systematic management of official documents throughout their lifecycle — from creation and active use to archival storage or authorized disposal.

Records Management works closely with all City departments to implement approved records retention schedules, safeguard sensitive and confidential information, and promote transparency and accountability in government operations. The division also supports public access to records in accordance with Mississippi public records laws, while ensuring proper documentation standards and regulatory compliance are maintained.

Through organized recordkeeping practices and secure storage procedures, Records Management helps preserve the institutional history of the City and ensures that critical information remains accessible, accurate, and protected.